Product documentation

Step-by-step guides for gym owners, managers, and staff using Gymkhana. Pick a path below that matches your role — each guide links to what to read next.

What's new — v0.2.0

Custom entities and custom analytics APIs, member profile photos with avatar generation, and a three-audience documentation site (product, developers, contributors).

View updates

Choose your path

Each path has a clear entry (where to start) and exit (what to do when you're done).

Front-desk employee

Check in members, record payments, send reminders.

  1. 1. Getting started
  2. 2. Daily operations
  3. 3. Renewals & retention
  4. 4. FAQ
Start hereOpen dashboard →

Gym owner / manager

Set up the gym, run retention, configure WhatsApp.

  1. 1. Getting started
  2. 2. Configuration
  3. 3. Renewals & retention
  4. 4. Daily operations
  5. 5. FAQ
Start hereWhatsApp templates →

First day on the job

Login, find your way around, do your first payment.

  1. 1. Getting started
  2. 2. Daily operations
  3. 3. Glossary
Start hereFAQ →

All guides

All staff — start here

Getting started

Login, navigation, roles, and permissions

Front desk & floor staff

Daily operations

Members, payments, attendance, bills, and leads

Owners, managers & front desk

Renewals & retention

Overdue, reminders, campaigns, and WhatsApp

Gym admin only

Configuration

Settings, team, plans, and logs (admin)

Reference

Glossary

Plain-language definitions

All staff

FAQ

Common questions for admins and staff

Gym admin only

WhatsApp lifecycle templates

Edit automated renewal and win-back messages

Browse by topic

Members & renewals

Add members, photos, renewals, and plans.

Payments & billing

Record payments, bills, overdue, and collections.

Attendance

Check-ins, trials, walk-ins, and QR.

WhatsApp

Reminders, lifecycle templates, and campaigns.

Settings

Team, plans, notifications, and session.

FAQ & glossary

Common questions and definitions.